Senior Purchase Ledger Manager  -  P2P Manager

P2P Manager
Perm
Manchester
Manchester
Payroll
£45000
Immediately
£50,000
College
20
Purchase Ledger, Accounts Payable, Accounting

Professional Experience

 

 

2019- present

 

Senior Purchase Ledger Manager             Prettylittlething.com

 

 

  • Ultimate Responsibility for team of 11 Purchase ledger clerks to include Purchase ledger manager and Assistant Purchase Ledger Manager
  • Query Log management to include price queries and quantity queries
  • Sign off debit notes for differences in price or quantity
  • Sign off bacs run and manual payments
  • Sign off new suppliers
  • Review and coordination of GRNI analysis
  • Coordination of improvements in V1 OCR system
  • Implementation of statementmatching.com automated supplier statement matching tool
  • Check and verify that all transactions comply with internal financial policies and procedures
  • Supplier Statement reconciliation review and checks for correctness
  • All audit and risk requirements in relation to Accounts Payable activity
  • Ensure that regular Team meetings are held and there is effective communication within the team
  • Ensure regular One to Ones are held with each team member and oversee one to one meetings undertaken by a supervisor.
  • Look to improve efficiencies within the department
  • Ensure that all process mapping and procedures are up to date
  • Coordination of archiving of AP related documents
  • Deal with any HR and employee related issues and escalate to Head of Financial control if necessary
  • Deal with any issues or requests for information in a timely
  • Full and positive involvement in any AP related initiatives and projects

 

 

 

 

2009 – 2019                            Accounts Payable Manager                         Alpha LSG Ltd

In flight sales and Catering Company

 

  • Coordination of AP related post and correspondence and deal with any escalated issues
  • Review of the generic AP mailbox (pledger)
  • Manage the full AP function including team of 10 vendor management clerks and 1 AP Supervisor
  • Obtain accurate authorisation for invoices in accordance with the devolved authority matrix and ensure adherence is fully complied with
  • Ensure work is completed by each team member, taking corrective action as required and highlight on-going issues to Head of Shared Services         
  • Receive and check employee expenses claims for compliance
  • Check and verify that all transactions comply with internal financial policies and procedures
  • Coordinate, analyse and distribute invoice query reporting (MRBR and Parked documents)
  • Regularly review the analysis of the query reporting (MRBR and Parked Documents) and assist the team to resolve price and quantity queries for blocked and parked invoices on SAP
  • Communicate with other Alpha LSG employees and departments to resolve escalated invoice queries
  • Communicate with vendors to resolve escalated invoice queries
  • Completion of Credit Application forms for new vendor credit accounts in association with procure
  • New vendor creation and amendments to vendor master data on SAP in association with procure
  • Vendor Statement reconciliation review and checks for correctness
  • GRNI reporting and clear down
  • Identify and advise Business Partners and Finance Director of potential GRNI clear down
  • Debit balance reporting and analysis
  • All month end processes and reporting to include balance sheet reconciliations and KPI reporting
  • Review and sign off of all manual payments and bacs proposals
  • Authorisation of proforma, one off ,urgent payment requests
  • All audit and risk requirements in relation to Accounts Payable and billing activity
  • Ensure that regular Team meetings are held and there is effective communication within the team
  • SAP system super user in relation to AP and purchase ordering
  • Ensure regular One to Ones are held with each team member and oversee one to one meetings undertaken by a supervisor.
  • Look to improve efficiencies within the department
  • Ensure that all process mapping and procedures are up to date
  • Coordination of archiving of AP related documents
  • Deal with any HR and employee related issues and escalate to the Shared Services Manager if necessary
  • Deal with any issues or requests for information in a timely manner and highlight matters which cannot be resolved to the Shared Services Manager
  • Full and positive involvement in any AP related initiatives and projects

 

 

 

2007-2009                  Senior Project Team Accountant                            Bank of New York

Asset Management and Securities Servicing Company

 

Reporting to Head of Projects within Valuations Department in Fund Accounting UAT for new systems Producing valuations and pricing for complex funds and spot checking valuations produced by junior members of the team To develop training plans for the Fund Accounting and Valuations team To deliver training sessions to current staff and new starters To document training manuals and process maps for fund accounting and valuations departments

 

 

 

2007                Six-month secondment Finance Project Lead                 Bupa Hospitals

 

Reporting to head of Finance To manage queries from Standard Life Healthcare To review the credit control and sales ledger processes to support the new product Defining gaps in processes that have not yet been covered by the project Monthly reviews of activity for communication to the project group Assessing process changes and implementation Communicate changes to processes Defining detailed process maps from Level 5 to working guides for implementation Manage and articulate any issues and risks during the pilot stage Oversee new medical referrals from a finance perspective  

 

2005-2007                  Accounts payable Team Leader                             Bupa Hospitals

Private Hospitals

 

  • Supervisor of Accounts Payable department in Shared Service Centre
  • To provide support 20 hospital finance departments
  • To supervise and lead a team of 18 people
  • All aspects of Accounts payable processing and supplier reconciliation ensuring that all invoices are processed matched and paid in a timely and accurate manner
  • Processing of approximately 40,000 invoices per month supporting 8 ledgers
  • Identify common or recurring problems to prevent reoccurrence
  • Review and look for improvements in processed to drive greater efficiencies
  • Develop a set of robust KPIs to display and monitor team performance
  • Set team and individual targets in line with the company’s strategic objectives
  • To carry or performance reviews
  • To deal with escalated queries and complaints
  • To actively promote change and champion new initiatives
  •  

 

2004-2005                  Purchase ledger Supervisor            Syncro Ltd

Facilities Management Company

 

  • Supervisor for Purchase Ledger Department at Shared Service Centre reporting to Head of Finance
  • Supervise and support team of 5 ledger clerks
  • Implementation of new procedures
  • Recruitment and training of staff
  • Staff performance reviews
  • Facilitating department workshops and meetings
  • Budgetary control
  • Processing Foreign Invoices
  • Assisting in the maintenance of Subcontractor Ledger and forecasting payments
  • Authorising supplier payments
  • Reconciling supplier accounts
  • Dealing with account discrepancies
  • Dealing with legal letters/court summons/accounts on stop

 

 

2003-2004                  Accounts Payable Supervisor        Jungheinrich UK

Forklift Truck Manufacturer                        

 

  • Supervisor of Purchase ledger Department
  • Supervise and support team of 5+ staff
  • Reporting directly to Chief Accountant
  • Responsible for Ledger of Major Suppliers, utilities, direct debit accounts, foreign suppliers
  • Liasing with Finance Managers/Directors
  • Liasing with internal customers and external suppliers
  • Attending meetings with suppliers
  • General ledger duties (as Ledger Clerk)
  • Payment Runs
  • Issuing Euro Cheques
  • Reconciling Accounts
  • Recruitment and Training of new staff
  • Maintaining spreadsheets in relation to finance and employee matters
  • Debit Balances
  • Manual cheque requests and cheque allocation
  • Arranging and conducting departmental meetings
  • Implementation of new Accounts Payable procedures
  • Dealing with legal letters/court summons

 

 

1999-2002 Team Leader                                                      Compass Accounting Services                          

 

1998-1999 Purchase Ledger Clerk                         Granada Accounting Services                       

 

1996-1998 Trainee Purchase Ledger Clerk            Tavern Group Ltd                                        

 

1996-1996 Office Junior                                           Tavern Group Ltd                                        

 

 

Computer Experience

 

  • Windows 97 Excel/Word/PowerPoint/Access/Outlook-MOUS Proficient in Excel and Word
  • SAP
  • Sage 200
  • AS400 IBM Mainframe
  • BPCS
  • Outlook Express/Email
  • Region
  • React
  • Juno
  • Vixen
  • Bloomberg
  • Open Accounts